diff --git a/frontend/src/components/admin/payment/AdminRefundDialog.vue b/frontend/src/components/admin/payment/AdminRefundDialog.vue
index 05e72befcf..88dfd2ce45 100644
--- a/frontend/src/components/admin/payment/AdminRefundDialog.vue
+++ b/frontend/src/components/admin/payment/AdminRefundDialog.vue
@@ -37,9 +37,9 @@
           <span class="text-gray-500 dark:text-gray-400">{{ t('payment.orders.amount') }}</span>
           <span class="font-medium text-gray-900 dark:text-white">${{ order?.pay_amount?.toFixed(2) }}</span>
         </div>
-        <div v-if="order?.refund_amount" class="mt-1 flex justify-between text-sm">
+        <div v-if="actuallyRefunded > 0" class="mt-1 flex justify-between text-sm">
           <span class="text-gray-500 dark:text-gray-400">{{ t('payment.admin.alreadyRefunded') }}</span>
-          <span class="font-medium text-red-600 dark:text-red-400">${{ order.refund_amount.toFixed(2) }}</span>
+          <span class="font-medium text-red-600 dark:text-red-400">${{ actuallyRefunded.toFixed(2) }}</span>
         </div>
       </div>
 
@@ -188,9 +188,18 @@ const form = reactive({
   force: false,
 })
 
+// In REFUND_REQUESTED status, refund_amount is the REQUESTED amount, not actually refunded.
+// Only PARTIALLY_REFUNDED / REFUNDED have real refund amounts.
+const actuallyRefunded = computed(() => {
+  if (!props.order) return 0
+  const s = props.order.status
+  if (s === 'PARTIALLY_REFUNDED' || s === 'REFUNDED') return props.order.refund_amount || 0
+  return 0
+})
+
 const maxRefundable = computed(() => {
   if (!props.order) return 0
-  return props.order.pay_amount - (props.order.refund_amount || 0)
+  return props.order.pay_amount - actuallyRefunded.value
 })
 
 const balanceInsufficient = computed(() => {
@@ -200,7 +209,12 @@ const balanceInsufficient = computed(() => {
 
 watch(() => props.show, (val) => {
   if (val && props.order) {
-    form.amount = maxRefundable.value
+    // For REFUND_REQUESTED, pre-fill with the requested amount
+    if (props.order.status === 'REFUND_REQUESTED' && props.order.refund_amount) {
+      form.amount = props.order.refund_amount
+    } else {
+      form.amount = maxRefundable.value
+    }
     form.reason = props.order.refund_request_reason || ''
     form.deduct_balance = true
     form.force = false
diff --git a/frontend/src/views/admin/orders/AdminOrdersView.vue b/frontend/src/views/admin/orders/AdminOrdersView.vue
index dc9472ab5a..6ea7169e44 100644
--- a/frontend/src/views/admin/orders/AdminOrdersView.vue
+++ b/frontend/src/views/admin/orders/AdminOrdersView.vue
@@ -41,38 +41,33 @@
           <span class="text-xs text-gray-500 dark:text-gray-400">{{ formatDateTime(value) }}</span>
         </template>
         <template #cell-actions="{ row }">
-          <div class="flex items-center gap-2">
-            <button @click="showOrderDetail(row)" class="flex flex-col items-center gap-0.5 rounded-lg p-1.5 text-gray-500 transition-colors hover:bg-gray-50 hover:text-gray-700 dark:hover:bg-gray-800/50 dark:hover:text-gray-300">
+          <div class="flex items-center gap-1">
+            <button @click="showOrderDetail(row)" class="inline-flex items-center gap-1 rounded-md px-2 py-1 text-xs font-medium text-gray-600 hover:bg-gray-100 dark:text-gray-400 dark:hover:bg-dark-600">
               <Icon name="eye" size="sm" />
-              <span class="text-xs">{{ t('common.view') }}</span>
+              {{ t('common.view') }}
             </button>
-            <button v-if="row.status === 'PENDING'" @click="handleCancelOrder(row)" class="flex flex-col items-center gap-0.5 rounded-lg p-1.5 text-gray-500 transition-colors hover:bg-yellow-50 hover:text-yellow-600 dark:hover:bg-yellow-900/20 dark:hover:text-yellow-400">
+            <button v-if="row.status === 'PENDING'" @click="handleCancelOrder(row)" class="inline-flex items-center gap-1 rounded-md px-2 py-1 text-xs font-medium text-yellow-600 hover:bg-yellow-50 dark:text-yellow-400 dark:hover:bg-yellow-900/20">
               <Icon name="x" size="sm" />
-              <span class="text-xs">{{ t('payment.orders.cancel') }}</span>
+              {{ t('payment.orders.cancel') }}
             </button>
-            <button v-if="row.status === 'FAILED'" @click="handleRetryOrder(row)" class="flex flex-col items-center gap-0.5 rounded-lg p-1.5 text-gray-500 transition-colors hover:bg-blue-50 hover:text-blue-600 dark:hover:bg-blue-900/20 dark:hover:text-blue-400">
+            <button v-if="row.status === 'FAILED'" @click="handleRetryOrder(row)" class="inline-flex items-center gap-1 rounded-md px-2 py-1 text-xs font-medium text-blue-600 hover:bg-blue-50 dark:text-blue-400 dark:hover:bg-blue-900/20">
               <Icon name="refresh" size="sm" />
-              <span class="text-xs">{{ t('payment.admin.retry') }}</span>
+              {{ t('payment.admin.retry') }}
             </button>
-            <!-- REFUND_REQUESTED: show requested amount badge + approve button -->
             <template v-if="row.status === 'REFUND_REQUESTED'">
-              <span v-if="row.refund_amount" class="inline-flex items-center rounded-full bg-purple-100 px-2 py-0.5 text-xs font-medium text-purple-700 dark:bg-purple-900/30 dark:text-purple-300">
-                ${{ row.refund_amount.toFixed(2) }}
-              </span>
-              <button @click="openRefundDialog(row)" class="flex flex-col items-center gap-0.5 rounded-lg p-1.5 text-gray-500 transition-colors hover:bg-purple-50 hover:text-purple-600 dark:hover:bg-purple-900/20 dark:hover:text-purple-400">
+              <span v-if="row.refund_amount" class="rounded-full bg-purple-100 px-1.5 py-0.5 text-xs font-medium text-purple-700 dark:bg-purple-900/30 dark:text-purple-300">${{ row.refund_amount.toFixed(2) }}</span>
+              <button @click="openRefundDialog(row)" class="inline-flex items-center gap-1 rounded-md px-2 py-1 text-xs font-medium text-purple-600 hover:bg-purple-50 dark:text-purple-400 dark:hover:bg-purple-900/20">
                 <Icon name="check" size="sm" />
-                <span class="text-xs">{{ t('payment.admin.approveRefund') }}</span>
+                {{ t('payment.admin.approveRefund') }}
               </button>
             </template>
-            <!-- REFUND_FAILED: show retry refund button -->
-            <button v-else-if="row.status === 'REFUND_FAILED'" @click="openRefundDialog(row)" class="flex flex-col items-center gap-0.5 rounded-lg p-1.5 text-gray-500 transition-colors hover:bg-purple-50 hover:text-purple-600 dark:hover:bg-purple-900/20 dark:hover:text-purple-400">
+            <button v-else-if="row.status === 'REFUND_FAILED'" @click="openRefundDialog(row)" class="inline-flex items-center gap-1 rounded-md px-2 py-1 text-xs font-medium text-purple-600 hover:bg-purple-50 dark:text-purple-400 dark:hover:bg-purple-900/20">
               <Icon name="refresh" size="sm" />
-              <span class="text-xs">{{ t('payment.admin.retryRefund') }}</span>
+              {{ t('payment.admin.retryRefund') }}
             </button>
-            <!-- COMPLETED / PARTIALLY_REFUNDED: show refund button -->
-            <button v-else-if="row.status === 'COMPLETED' || row.status === 'PARTIALLY_REFUNDED'" @click="openRefundDialog(row)" class="flex flex-col items-center gap-0.5 rounded-lg p-1.5 text-gray-500 transition-colors hover:bg-red-50 hover:text-red-600 dark:hover:bg-red-900/20 dark:hover:text-red-400">
+            <button v-else-if="row.status === 'COMPLETED' || row.status === 'PARTIALLY_REFUNDED'" @click="openRefundDialog(row)" class="inline-flex items-center gap-1 rounded-md px-2 py-1 text-xs font-medium text-red-600 hover:bg-red-50 dark:text-red-400 dark:hover:bg-red-900/20">
               <Icon name="dollar" size="sm" />
-              <span class="text-xs">{{ t('payment.admin.refund') }}</span>
+              {{ t('payment.admin.refund') }}
             </button>
           </div>
         </template>