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feat(enterprise/coderd): allow system users to be added to groups (#19518)

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closes https://github.com/coder/coder/issues/18274

This pull request makes system users visible in various group related
queries so that they can be added to and removed from groups. This
allows system user quotas to be configured. System users are still
ignored in certain queries, such as when license seat consumption is
determined.

This pull request further ensures the existence of a
"coder_prebuilt_workspaces" group in any organization that needs
prebuilt workspaces

---------

Co-authored-by: Susana Ferreira <susana@coder.com>
This commit is contained in:
Sas Swart
2025-08-27 16:57:59 +02:00
committed by GitHub
co-authored by Susana Ferreira
parent dbc6c980b9
commit 4e9ee80882
9 changed files with 688 additions and 277 deletions
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docs/admin/templates/extending-templates/prebuilt-workspaces.md
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@@ -233,12 +233,18 @@ The system always maintains the desired number of prebuilt workspaces for the ac
### Managing resource quotas
Prebuilt workspaces can be used in conjunction with [resource quotas](../../users/quotas.md).
To help prevent unexpected infrastructure costs, prebuilt workspaces can be used in conjunction with [resource quotas](../../users/quotas.md).
Because unclaimed prebuilt workspaces are owned by the `prebuilds` user, you can:
1. Configure quotas for any group that includes this user.
1. Set appropriate limits to balance prebuilt workspace availability with resource constraints.
When prebuilt workspaces are configured for an organization, Coder creates a "prebuilds" group in that organization and adds the prebuilds user to it. This group has a default quota allowance of 0, which you should adjust based on your needs:
- **Set a quota allowance** on the "prebuilds" group to control how many prebuilt workspaces can be provisioned
- **Monitor usage** to ensure the quota is appropriate for your desired number of prebuilt instances
- **Adjust as needed** based on your template costs and desired prebuilt workspace pool size
If a quota is exceeded, the prebuilt workspace will fail provisioning the same way other workspaces do.
### Template configuration best practices